Hotel Events Coordinator

£28,840 per annum plus tronc and fantastic benefits

40 hours per week across 5 days, based onsite, including weekend and evening work when required

Due to the nature of the estate, a driving license is recommended for this role

Our Hotel Events Coordinator

As a Hotel Events Coordinator, you’ll support the Events Manager in organising and delivering group bookings, large events, and exclusive hotel takeovers. You’ll be the go-to for clients from planning to execution, ensuring seamless organisation and exceptional service within our luxury estate.

Key Responsibilities

Manage group booking enquiries from start to finish
Host client meetings, site visits, and prepare tailored proposals
Produce and manage all function sheets, schedules, seating charts & rooming lists
Coordinate restaurant, spa, transfer, and estate activity arrangements
Work with internal teams and external contractors to deliver outstanding events
Support exclusive hotel takeovers and group stays of up to 20 guests

What we can offer

A positive workplace environment with opportunities to develop both personally and professionally.
Stay in shape with our complimentary use of our gym and wellbeing classes
Look after your wellbeing with complimentary access to our Spa and swimming pools and our exclusive benefit of 50% off Spa Treatments.
Enjoy shopping in both our shops on estate and online with 30% discount for all our colleagues and free delivery for any online purchases.
Discover exclusive perks with our Discounted hotel stays for staff, accompanied by a fantastic 30% discount at our restaurants.
Complimentary garden membership for the Newt and our partner gardens including the Eden Project, Kew Gardens and The Lost Gardens of Heligan
Complimentary staff meal each shift – crafted by our dedicated kitchen team, often featuring fresh produce from our estate.
We value your hard work and recognise your achievements through our colleague recognition programme “Newt Awards” with the opportunity to achieve a variety of amazing rewards including a complimentary Hotel Stay.
Support from our Employee Assistance Programme for both yourself and your family
A team that knows how to have fun with regular team engagement activities including Fun Squad events, which include activities such as Go-Karting and Wine Tasting, to name but a few.
Up to 30 days annual leave each year for our full-time team

What we're looking for

3+ years’ experience in luxury hospitality, or events
Previous experience in luxury hotels
Excellent organisational and multitasking skills
Confident communicator with strong interpersonal skills
Proficient in systems such as Opera, ResDiary, Symphony & Microsoft Office
Flexible, positive, and eager to grow professionally

Where you'll be working - Our Events Team

The Events team is at the core of all activity across the estate. It is a team made up of the Events Manager, 3 Event Coordinators and 1 Education and Children’s Activities Coordinator. The team work closely with all departments across the estate from the Gardening teams, FOH hotel teams, Engineering teams, and Creative teams to produce and deliver exceptional events for our members and guests. Within this department there is a strong bond with the Hotel Sales Team and other hotel related departments.

Who are we - The Newt in Somerset

Nestled within an expanse of rolling fields and steeped in ancient history, our luxury country estate stands as a haven of refined elegance, inviting guests to explore acres of captivating gardens, meandering pathways, and enriching exhibitions - accessible 364 days a year for our members. Our hotel extends a warm welcome, offering a home-away-from-home experience where impeccable service flourishes in an ambiance of unassuming sophistication. Beyond the estate, the Newt's essence remains tangible, with our Ecommerce teams delivering our finest products to homes, while media and membership endeavours keep them informed of our latest developments. Behind the scenes, a tapestry of talented teams - from Housekeeping to HR, Finance to Farming - collaborates harmoniously, crafting an unforgettable journey of growth, development, and innovation, where every contribution creates unparalleled experiences.

INDAVR