Procurement Coordinator

£29,000 per annum plus bonus and fantastic benefits

Based onsite at The Newt in Somerset offices

Temporary 6 month contract

Our Procurement Coordinator

In this role you will provide support to the Merchandising Manager with forecasting, ordering & maintaining accurate stock control within the central warehouse. You will be a key player in managing stock levels via updating forecasts from departments around the wider estate.

Your day-to-day will include reviewing stock movements, raising purchase orders, communicating orders to suppliers and booking in deliveries with our warehouse team.

A key part of your role will be the ongoing maintenance of forecasts from our hospitality departments, such as kitchens, bars, housekeeping and the various parts of our visitor attraction. You will need to regularly identify and sit with key stakeholders from each department to confirm their active product lists. Against these lists, you’ll use historical stock movements and knowledge of upcoming seasonal changes/events to predict usage and feed this into our orders for central stock holding.

You’ll maintain shelf-life information for our food & drink products. Identifying and taking action early if products become high-risk or short-dated. Working with the retail and E-Com teams to track wastage and report this back to our Buying Team.

For each order placed you’ll make sure the delivery is either booked in with our Goods in warehouse team, or pass on the contact details for our warehouse manager, for Suppliers to book a delivery slot. You’ll monitor the delivery calendar and chase with suppliers, any orders not delivered when expected.

Key Responsibilities

Manage Supplier relationships, including supplying POs and negotiating terms.
Producing weekly stock movement reports.
Working with Hospitality Team to forecast and manage stock across categories.
Reviewing the order book and managing stock & deliveries according to rate of sale.
Working with the goods in team and accounts team, to reconcile invoicing paperwork and request credit notes from suppliers where necessary.
Monitoring of our delivery calendar to ensure all orders arrive in a timely manner, or are chased accordingly.
Manage shelf-life information and minimise wastage.
Ensuring that supplier and product information is regularly checked and kept up to date.
Working with the operational team to assist in the smooth movement of goods in and stock movements.
Assisting in the maintenance of the Range Plan by communicating any cost price changes to the Merchandising team.
Setting up new products on internal systems.

What we can offer

A positive workplace environment with opportunities to develop both personally and professionally.

Stay in shape with complimentary use of our gym and wellbeing classes
Look after your wellbeing with complimentary access to our Spa and swimming pools and our exclusive benefit of 50% off Spa Treatments.
Enjoy shopping in both our shops on estate and online with 30% discount for all our colleagues and free delivery for any online purchases.
Discover exclusive perks with our discounted hotel stays for staff, accompanied by a fantastic 30% discount at our restaurants.
Complimentary garden membership for the Newt and our partner gardens including the Eden Project, Kew Gardens and The Lost Gardens of Heligan
Complimentary meal whilst on shift, created using fresh produce from our estate by our dedicated staff food chefs
We value your hard work and recognise your achievements through our colleague recognition programme “Newt Awards” with the opportunity to achieve a variety of amazing rewards including a complimentary Hotel Stay.
Support from our Employee Assistance Programme for both yourself and your family
A team that knows how to have fun with regular team engagement activities including monthly Gather and Grow Motivational Speakers and our regular fun squad events, which include activities such as Go-Karting and Wine Tasting, to name but a few.
Access your earnings at anytime with Wagestream, with access to nationwide brand discounts
Up to 30 days annual leave each year for our full-time team

What we're looking for

Excellent Excel knowledge (experience with conditional formatting, IF functions, X/VLOOKUPs is essential)
Previous experience with Sage X3 desirable
Fantastic time management, with the ability to time block and distribute your time between multiple projects and focuses
A good understanding of finance and the sales order / purchase order / invoice process.
Experience within a retail, procurement or merchandising team dealing with consumer products
Excellent people skills – the ability to work in harmony with other departments (finance, warehouse ops, buyers, producers)
Experience with supplier relations and negotiation
An understanding of warehouse ops and the goods in process of bringing product into the business
An understanding of the market, the competition and product value
Interested in product and driven by desire for The Newt to be the best in class
A passion for The Newt brand and the business purpose - Farm to fork dining, championing local produce, working harmoniously with our environment

Where you'll be working

The Product Team is responsible for every aspect of product across the estate covering retail in our shops and online, products for hospitality, events and wholesale. The team includes buying and merchandising, new product development, packaging and procurement.

The Product Team will work alongside the various internal departments to help to develop the product proposition of the key pillars of the estate: hotel, gardens, visitor attractions as well as the butchery, creamery, productive growing and bakery, adding products that complement these pillars and fit with The Newt’s vision: prioritising seasonality, sourcing or producing the highest quality products, and using local suppliers where possible.

Inside of the Product Team, the Merchandising Team keeps accurate stock control of food, drinks, packaging and consumables. Our aim is to keep all lines in stock whilst minimising wastage via careful tracking of BBE dates. We keep clear, managed records of stock to give the wider estate full visibility on product availability from our centralised warehouse.

Who are we - The Newt in Somerset

Nestled within an expanse of rolling fields and steeped in ancient history, our luxury country estate stands as a haven of refined elegance, inviting guests to explore acres of captivating gardens, meandering pathways, and enriching exhibitions - accessible 364 days a year for our members. Our hotel extends a warm welcome, offering a home-away-from-home experience where impeccable service flourishes in an ambiance of unassuming sophistication. Beyond the estate, the Newt's essence remains tangible, with our Ecommerce teams delivering our finest products to homes, while media and membership endeavours keep them informed of our latest developments. Behind the scenes, a tapestry of talented teams - from Housekeeping to HR, Finance to Farming - collaborates harmoniously, crafting an unforgettable journey of growth, development, and innovation, where every contribution creates unparalleled experiences.

INDAVR

Procurement Coordinator - 6 month contract