Procurement Coordinator

£29,000 per annum plus performance bonus and fantastic benefits

Full-time, 40 hours per week | Based onsite at Avalon Farm, BA22 7AE

Due to the location of the estate, a driving license is advised for this role.

Advert closes: 1st September 2025

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Our Procurement Coordinator

Our Procurement Coordinator plays a key role in supporting smooth operations across the estate by ensuring that stock forecasting, ordering, and control are accurate and efficient. Reporting to the Merchandising Project Manager, you’ll manage purchasing activity across a wide range of food, drink, packaging and consumables — working closely with departments such as kitchens, bars, housekeeping and retail to maintain optimal stock levels and minimise waste.

You’ll act as the link between departmental forecasts and supplier deliveries, ensuring our central warehouse remains well-stocked with the right products, at the right time.

Key Responsibilities

Raise and manage purchase orders, communicating directly with suppliers.
Liaise with department teams to maintain up-to-date forecasts and product lists.
Track deliveries, book them in with the warehouse team, and chase any late or missing stock.
Monitor stock levels and movements, producing weekly reports to support planning.
Maintain accurate shelf-life information and act early to avoid wastage.
Work with the Goods In and Finance teams to reconcile paperwork and request credit notes where needed.
Ensure all supplier and product information is accurate and current.
Support product set-up on internal systems and communicate any cost price changes.
Assist the operational team with goods movement and stock handling.

What We Can Offer

A positive workplace environment with opportunities to develop both personally and professionally.
Stay in shape with complimentary use of our gym and wellbeing classes.
Look after your wellbeing with complimentary access to our Spa and swimming pools and our exclusive benefit of 50% off Spa Treatments.
Enjoy shopping in both our shops on estate and online with 30% discount for all colleagues and free delivery for any online purchases.
Discover exclusive perks with our discounted hotel stays and 30% discount at our restaurants.
Complimentary garden membership for The Newt and partner gardens including the Eden Project, Kew Gardens and The Lost Gardens of Heligan.
Complimentary staff meal each shift – crafted by our dedicated kitchen team.
Recognition through our “Newt Awards” colleague programme with the chance to win rewards including a complimentary hotel stay.
Support from our Employee Assistance Programme for yourself and your family.
Regular team engagement activities from wine tastings to go-karting.
Up to 30 days annual leave for full-time colleagues.

What We’re Looking For

Excellent time management with the ability to prioritise multiple projects.
Strong interpersonal skills and a collaborative mindset.
Proficient in Excel, including formulas and lookup functions.
Solid understanding of financial processes such as POs, SOs and invoicing.
Experience working in a procurement, merchandising or retail team handling consumer products.
Awareness of product value, market trends, and competitor activity.

Desirable

Experience using Sage X3.
Supplier management and negotiation experience.
Understanding of warehouse processes and goods-in procedures.
Passion for product and a drive to support best-in-class standards.
Enthusiasm for The Newt’s values – from farm-to-fork dining to sustainable sourcing.

Where You’ll Be Working – The Product Team

The Product Team oversees all product-related activity across the estate, including retail (on-site and online), hospitality, events, and wholesale. Within this, the Merchandising Team manages stock control for food, drink, packaging, and consumables.

The team’s goal is to ensure products reflect The Newt’s core values: seasonality, local sourcing, and exceptional quality. By working closely with internal departments and producers, the team supports operations across the estate while minimising waste and ensuring full visibility of stock availability from our central warehouse.

Who We Are – The Newt in Somerset

Nestled within an expanse of rolling fields and steeped in ancient history, our luxury country estate stands as a haven of refined elegance, inviting guests to explore acres of captivating gardens, meandering pathways, and enriching exhibitions - accessible 364 days a year for our members. Our hotel extends a warm welcome, offering a home-away-from-home experience where impeccable service flourishes in an ambiance of unassuming sophistication. Beyond the estate, the Newt's essence remains tangible, with our Ecommerce teams delivering our finest products to homes, while media and membership endeavours keep them informed of our latest developments. Behind the scenes, a tapestry of talented teams - from Housekeeping to HR, Finance to Farming - collaborates harmoniously, crafting an unforgettable journey of growth, development, and innovation, where every contribution creates unparalleled experiences.

INDAVR